At ProofScience, we’re committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time, so please check this page to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email through our contact form.
How we collect information from you
We obtain information about you when you use our website; for example, when you contact us about proofreading, editing or formatting services.
What type of information is collected from you
ProofScience may collect personally identifiable information from you such as names, addresses, telephone numbers, physical addresses, and email addresses; company names, addresses, telephone numbers, physical addresses, email addresses, or tax ID numbers; as well as similar information concerning technical contacts, marketing contacts, and executive contacts within your company or organisation. If you purchase a service from us, your card information is not held by us, it is collected by our third-party payment processors such as PayPal, who specialise in the secure online capture and processing of credit/debit card transactions.
ProofScience may collect non-personally identifiable information from you such as the type of browser you use, your operating system, the screen resolution of your browser, your IP address, which pages you view on the site and the time and duration of your visits to the site.
If you communicate with us, we may collect information relating to that communication whether it takes the form of email, fax, letter, testimonial or any other form of communication between you and ProofScience or submitted by you to the site.
How your information is used
We may use your information to:
- process orders that you have submitted;
- to carry out our obligations arising from any contracts entered into by you and us;
- to seek your views or comments on the services we provide;
- to notify you of changes to our services;
- to send you communications which you have requested and that may be of interest to you; and/or
- process a job application.
We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. You can change your marketing preferences at any time by contacting us.
How you can access and update your information
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us.
You have the right to ask for a copy of the information English Language Centre hold about you (we may charge £10 for information requests to cover our costs in providing you with details of the information we hold about you).
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software: 128 bit encryption on SSL. When you are on a secure page, a lock icon will appear in the address bar of web browsers such as Google Chrome.
Non-sensitive details (e.g. your email address) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our system. Where we have given (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
The files you send us will be stored on an encrypted server, while any machines used to carry out proofreading, editing, formatting or other requested work will be running the latest security software, which is regularly updated.
‘Use of ‘cookies’
It is possible to switch off cookies by setting your browser preferences, although turning cookies off may result in a loss of functionality when using our website.
Links to other websites
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site, and thus recommend that you check the respective policy.
16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you are agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.